Right to Information

Suo Moto disclosure under Section 4 of RTI Act, 2005


1.1 Background of this hand-book Right to Information Act. 2005 (RTI Act)
1.2 Objective / purpose of this hand-book To provide information about the Institute and sources of information
1.3 Users of this hand-book Students and staff of the Institute, general public, etc.
1.4 Organization of the information in this hand-book As per guidelines of MHRD.
1.5 Definitions Institute: Indian Institute of Technology, Kharagpur.
Act: Right to Information Act 2005
Statutes: Acts and Statutes of the Institute.
1.6 Contact Person Shri. Animesh Kumar Naskar
Assistant Registrar & Public Information Officer(PIO)
1.7 For additional information 1. Refer various rules and regulation books of the Institute
2. Contact the appropriate officer as per list in this book or the Institute website.

Particulars of Organization, Functions and Duties

2.1 Objective/purpose of the Institute

To provide for instruction and research in such branches of engineering and technology, sciences and arts, as the Institute may think fit, and for the advancement of learning and dissemination of knowledge in such branches.

2.2 Mission / Vision Statements

To provide scientists and technologists who would be the leaders in research, participate in design, development and technology management in the country to meet global challenges to our society and industry.

  • To act as a nucleus for the growth of science and technology.
  • To sustain and foster world-class undergraduate education in engineering and science.
  • To give a major boost to the existing postgraduate teaching and research programmes, initiate new research activities in selected disciplines and achieve excellence.
  • To promote sponsored research and collaborative projects with industries R & D organizations and academic institutions in India and abroad.
  • To undertake manpower development and skill enhancement programmes for academic institutions and industries.
  • To participate in national development programmes.
  • To provide intellectually stimulating environment for development of human potential with emphasis on self-reliance and service to the nation.
2.3 Brief history of the Institute and context of its formation

The history of the IIT system dates back to 1946 when a committee was set up by Hon'ble Sir Jogendra Singh, Member of the Viceroy's Executive Council, Department of Education, Health and Agriculture to consider the setting up of Higher Technical Institutions for post war industrial development in India. The 22 member committee headed by Sri N.R.Sarkar, in its report, recommended the establishment of four Higher Technical Institutions in the Eastern, Western, Northern and Southern regions, possibly on the lines of the Massachusetts Institute of Technology, USA, with a number of secondary institutions affiliated to it. The report also urged the speedy establishment of all the four institutions with the ones in the East and the West to be started immediately. The committee also felt that such institutes would not only produce undergraduates but they should be engaged in research, producing research workers and technical teachers as well. The standard of the graduates should be at par with those from first class institutions abroad. They felt that the proportion of undergraduates and postgraduate students should be 2:1.

With the above recommendations of the Sarkar committee in view, the first Indian Institute of Technology was born in May 1950 in Hijli, Kharagpur, in the eastern part of India.

Initially the IIT started functioning from 5, Esplanade East, Calcutta and very soon shifted to Hijli in Sept. 1950. The present name 'Indian Institute of Technology' was adopted before the formal inauguration of the Institute on August 18, 1951, by Maulana Abul Kalam Azad.

IIT Kharagpur started its journey in the old Hijli Detention Camp where some of our great freedom fighters toiled and sacrificed their lives for the independence of our country.

The history of IIT Kharagpur is thus intimately linked with the history of the Hijli Detention Camp. This is possibly one of the very few Institutions all over the world, which started life in a prison house.

Pandit Nehru in his first convocation address in 1956 said Here in the place of that Hijli Detention Camp stands the fine monument of India, representing India's urges, India's future in the making. This picture seems to me symbolical of the changes that are coming to India.

2.4 Duties of the Institute

Teaching and Research.

2.5 Main activities/functions of the Institute

Teaching and Research.

2.6 Services being provided by the Institute
  • Teaching at UG and PG levels in science and engineering (see details of teaching programs on the website).
  • To conduct state-of-the-art research in technological and fundamental in frontier areas of science and technology.
  • To undertake sponsored research and consultancy.
  • To cater to continuing education program of the Government of India.
  • To organize conferences, seminars and short term courses.
2.7 Organizational Structure
2.8 Expectation of the Institute from the public for enhancing its effectiveness and efficiency

The Institute needs support, cooperation and suggestions of citizens of the country.

2.9 Arrangements and methods made for seeking public participation/ contribution The public involvement in functioning of the Institute is through:
  1. Representatives in the Council which has two Lok Sabha Members, one Rajya Sabha Member
  2. Board of Governors, which has member of the state of West Bengal.
2.10 Mechanism available for monitoring the service delivery and public grievance resolution

The monitoring is through members of the Council and the Board.


2.11 Address of the Institute

Indian Institute of Technology Kharagpur
Kharagpur 721302, Midnapur West (West Bengal)

2.12 Institute working hours

Teaching: 7.30 AM to 5.30 PM - Administration: 8.30 AM to 5.30 PM

Powers and Duties of Officers and Employees

Director is the Principal Academic and Executive Officer of the Institute. The Director shall be responsible for the proper administration of the Institute and for the imparting of the instruction and maintenance of discipline therein. The Director has the power to incur expenditure in accordance with the procedure as may be laid by the Board/MHRD from time to time. Director has the power to fix the recommendation of the Selection Committee, initial pay of an incumbent at a stage higher than minimum of scale but not involving more than 5 increments in respect of post of which appointment can be made. For more details please refer to Statute 9.

Deputy Director shall assist the Director in academic and administrative work and maintaining liaison with Institution of higher learning and research. Registrar is the custodian of records, funds of Institute and such other properties of the Institute.

Other officers and staff of the Institute assume powers, responsibilities and duties as assigned to them from time to time by the Director.

Rules, Regulations and Instructions used
  1. Institutes of Technology Act, 1961
  2. Regulations for all courses (UG/PG/Research)
  3. Courses of studies (UG/PG)
  4. Fundamental rules
  5. Supplementary rules
  6. General financial rules
  7. Central treasury rules
  8. Further Govt. of India Guidelines/Norms/Orders/Procedures issued from time to time.
Mode of Public Participation

The Institute encourages public participation and guidance through members representing them in the Council and the Board.

Official Documents and their availability

In addition to the list mentioned under 4 above, following additional documents are available for reference in their respective offices and also on the Institute website.

  1. JEE admission brochure
  2. GATE admission brochure
  3. JAM admission brochure
  4. JMET admission brochure
  5. PGDIT admission brochure
  6. Communication Directory
  7. Institute's Annual Reports
Boards, Council, Committees and other Bodies
  1. IIT Council
    IIT Council (common for all IITs) with following members
    Sr. Position Numbers
    1. The Minister in charge of technical education in the Central Govt. 1
    2. Chairman of each Institute 7
    3. Director of each Institute 7
    4. Chairman UGC 1
    5. Director General, CSIR 1
    6. Chairman, IISc 1
    7. Director, IISc 1
    8. Nominees of the Central Government 3
    9. Nominee of AICTE 1
    10. Nominees of the visitor 3-5
    11. Members of the Parliament 3
    12. Council Secretary (Jt. Secretary, MHRD) 1
    13. 30-32
  2. The Board of Governors
  3. The Finance Committee
  4. Building and Works Committee
  5. Senate

    Senate: All professors of the Institute and nominated members
    The Institute constitutes additional committees and sub-committees as and when necessary with the approval of the Director / Board of Governors.

  6. Grievances and Complaints Redressal Committee
    1 Deputy Director Chairman
    2 Prof. Rintu Banerjee
    Professor, Department of Agricultural and Food and Engineering and Board of Governors Member
    3 The concerned Head of Department/Centre/School/Section Member
    4 Registrar Member - Convener

Public Information Officers

Appellate Authority

Capt. Amit Jain (Retd.)
Indian Institute of Technology Kharagpur
Kharagpur 721302
Phone +91 - 3222 - 282022 (office)
Email: registrar@hijli.iitkgp.ac.in

Public Information Officer / Nodal Officer

Shri. Animesh Kumar Naskar (from 1st July, 2019)
Assistant Registrar
Indian Institute of Technology Kharagpur
Kharagpur 721302
Phone +91 - 3222 - 282214/282122 (office), Mobile - +91 9434019100
Email: pio@adm.iitkgp.ac.in

Assistant Public Information Officer

Shri. Achintya Kumar Mandal
Joint Registrar (SRIC)
Indian Institute of Technology Kharagpur
Kharagpur 721302
Phone +91 - 3222 - 282190 (office)
Email: achintya@adm.iitkgp.ac.in

Shri. Pratap Chandra Das
Joint Registrar (E-II & E-III Recruitment and Meeting Section)
Indian Institute of Technology Kharagpur
Kharagpur 721302
Phone +91 - 3222 - 282128 (office)
Email: dyreges@adm.iitkgp.ac.in

Dr. Gopal Sinha
Deputy Registrar (Store & Purchase Section)
Indian Institute of Technology
Kharagpur 721302
Phone +91 - 3222 - 282210 (office)
Email : gopal.sinha@adm.iitkgp.ac.in

Shri. Rajarshi Banerjee
Deputy Registrar (Finance & Accounts)
Indian Institute of Technology Kharagpur
Kharagpur 721302
Phone +91 - 3222 - 282088 (office)
Email: rajarshi@adm.iitkgp.ac.in

Shri. Santanu Das
Deputy Registrar (Academic Section)
Indian Institute of Technology Kharagpur
Kharagpur 721302
Phone +91 - 3222 - 282054 (office)
Email: santanu@adm.iitkgp.ac.in

Shri. Rajib Das
Assistant Register (Estate Office)
Indian Institute of Technology
Phone +91 - 3222 - 282142 (office)



Procedure followed in Decision Making Process



The Institute has a Director, a Deputy Director, Seven Deans, Heads of the Departments, Centers and Schools and a Registrar, who carry out the various functions of the Institute as per procedures laid down in the Statues of the Institute. The decision is communicated to public by notices, announcements, website and advertisements. The final authority to vet the final decision is the Director / Board of Governors / IIT Council / Visitor of the Institute. The Institute takes decision regarding students' affairs, staff affairs, facilities of the Institute and its infrastructure.

Directory of Officers and Employee

Faculty Directory

Employee Directory Department-wise

Employee Directory Section-wise

Subsidy Programmes

The under-mentioned subsidies are provided to the students:

  1. Full tuition fee waiver for SC / ST students
  2. Financial assistance for SC/ST students (free mess on basic menu, pocket allowance of Rs. 250/- per month and exemption from paying seat rent) whose guardian's annual income (for both salaried and non-salaried persons) should not exceed Rs. 50920.00.
  3. A waiver of about 50% application fee for JEE and GATE examinations for SC / ST candidates.
  4. Merit-cum-means scholarship of Rs.1000/- per month and a tuition fee waiver is awarded to 25% of students admitted under B.Tech, B.Arch, Dual Degree, Integrated M.Sc. and 2 year M.Sc program on fulfillment of prescribed Merit / Means criteria.
  5. A preparatory course of one year's duration is conducted for the SC/ST & PD students, in order to prepare them for first year of the 4 years B.Tech. programme.
Concessions availed by the Institute
  1. Customs Duty exemption (in terms ofNotification No. 51/96-Customs dt.23.07.1996)
  2. Concessional GST (in terms ofNotification No. 47/2017-Integrated Tax (Rate) dt. 14.11.2017 and NotificationNo. 45/2017- Central Tax (Rate) dt. 14.11.2017)
Norms / Standards

Norms and standards for various academic programs of the Institute are set by the Senate, which also monitors progress and achievements of students undertaking various academic programs.

Information available in Electronic Form

All relevant information about Institute activities are made available on our website.

Means, methods and facilities available to citizens for obtaining information.

Citizens can obtain information by notice boards, post, email, website, advertisements, press releases, telephone, etc.

Frequently Asked Questions

Information often required by students, staff and citizens are available on the website of the Institute: www.iitkgp.ac.in

Purchase Procedure

1. Indian Institute of Technology (IIT) Kharagpur is an Institute of Eminence and funded by the Government of India, thus all procurement, i.e., procurement of Goods, Services and Works are made following the Government of India guidelines which are stipulated on the followings as on date;

  • General Financial Rules (GFRs) 2017;
  • Manual for Procurement of Goods updated June, 2022;
  • Manual for Procurement of Consultancy & Other Services updated June, 2022;
  • Manual for Procurement of Works updated June, 2022;
  • Orders, Memorandums issued by the Ministry of Education (MoE) from time to time;
  • Any resolutions passed by the Board of Governors? (BoG), IIT Kharagpur

2. All bids for procurement of Goods and Services which are available on Government e-Marketplace (GeM) are published on GeM Portal (https://gem.gov.in). However, in case of non-availability on GeM Portal, tenders related to procurement of Goods, Services and Works are published on Institute website (www.iitkgp.ac.in) and Central Public Procurement (CPP) Portal (https://eprocure.gov.in/epublish/app / https://eprocure.gov.in/eprocure/app) following the guidelines as stipulated in the aforementioned GFRs 2017 and Manuals.

3. The BoG vide Office Order No.: MS/B-1(197)/2020/3098 dated: 07.07.2020 has conveyed the delegation of Financial Power and the prescribed limit for all procurement at the Institute.

RTI Annual Return Information

Jan 16 - March 16 (2015-16) - 4th Quarter

April 16 - June 16 (2016-17) - 1st Quarter

July 16 - September 16 (2016-17) - 2nd Quarter

October 16 - December 16 (2016-17) - 3rd Quarter

January 17 - March 17 (2016-17) - 4th Quarter

April 17 - June 17 (2017-18) - 1st Quarter

July 17 - September 17 (2017-18) - 2nd Quarter

October 17 - December 17 (2017-18) - 3rd Quarter

January 18 - March 18 (2017-18) - 4th Quarter

April 18 - June 18 (2018-19) - 1st Quarter

July 18 - September 18 (2018-19) - 2nd Quarter

Oct 18 - December 18 (2018-19) - 3rd Quarter

Jan 19 - March 19 (2018-19) - 4th Quarter

April 19 - June 19 (2019-20) - 1st Quarter

July 19 - September 19 (2019-20) - 2nd Quarter

October 19 - December 19 (2019-20) - 3rd Quarter

January 20 - March 20 (2019-20) - 4th Quarter

April 20 - June 20 (2020-21) - 1st Quarter

July 20 - September 20 (2020-21) - 2nd Quarter

October 20 - December 20 (2020-21) - 3rd Quarter

January 21 - March 21 (2020-21) - 4th Quarter

April 21 - June 21 (2021-22) - 1st Quarter

July 21 - September 21 (2021-22) - 2nd Quarter

October 21 - December 21 (2021-22) - 3rd Quarter

January 22 - March 22 (2021-22) - 4th Quarter

April 22 - June 22 (2022-23) - 1st Quarter

July 22 - September 22 (2022-23) - 2nd Quarter

October 22 - December 22 (2022-23) - 3rd Quarter

January 23 - March 23 (2022-23) - 4th Quarter

April 23 - June 23 (2023-24) - 1st Quarter